Law office billing software eases the process of tracking and
documenting all the expenses associated with a case. However it doesn’t
do any good to monitor expenses unless you get paid and that means you
need generate itemized invoices for your clients. Not only can that be
done at the click of a button but you have a number of options when it
comes to the type of invoice.
All law office billing software
packages generate traditional paper invoices. These itemized statements
list all expenses associated with a case including every minute of each
attorney’s time, court costs, administrative expenses and fees for
consulting other professionals. Printed invoices are produced in a
matter of seconds without the extensive labor that used to be necessary
before the advent of law practice management software .
However
paper invoices are rapidly falling out of style. The costs of paper,
ink and postage may not seem like much but they add up over the course
of a year. Mailed invoices take time to reach a client and that adds to
the collection time, not to mention opens up the “The bill never
arrived” excuse. Finally there is a growing desire in our society to run
greener businesses and not generate paper if we don’t have to. Luckily
law office billing software gives other invoice options.
Law office billing software
can save invoices as PDF or RTF files to be emailed to the client. PDF
is a standard document format that can be read with Adobe Acrobat or
other free PDF readers. RTF is a generic word processing document format
appropriate for Microsoft Word or any other word processor software.
These electronic documents can be generated even more quickly than paper
invoices. Once they are emailed they arrive within minutes.
Many
organizations are turning to electronic billing and law office billing
software has not been left behind on this trend. The difference between
true electronic billing and digital documents such as PDF files is
standardized formatting. Most electronic bills today use the standard
LEDES 1998B format, also known as LEDS98B. Law office billing software
is designed to automatically create e-bills in this format without the
user having to worry about it. This standardization is often required by
clients because it simplifies their audit controls.
Unfortunately
billing doesn’t always end with the initial invoice. Some clients are
unable or unwilling to pay their accounts immediately so law office
billing software should also have the capability to print automatic
reminder notices.
Easy Soft law office billing software supports
all of these billing formats . You have a variety of options to deliver
invoices to clients in the format they prefer whether it be LEDS 1998B
formatted e-bills, emailed digital documents, or good-old reliable paper
invoices.
Contact Easy Soft to find out more about how our law
practice management software can help modern attorneys focus on legal
matters rather than on administrative trivia.